It takes seconds to burn a book that took years of meticulous work to create.
There is a jarring asymmetry between order and chaos.
Not only does chaos happen by default, it overwhelmingly wants to happen.
Order is incredibly fragile. It requires deliberate and relentless effort.
Building and maintaining any system of record for your business is an exercise in turning chaos into order.
Assumptions that your colleagues will behave well have no place here. It only takes a sliver of complacency to undermine the whole thing. You need dedicated enforcement.